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⚙️ Features for Admins & Board Members

All basic features for managing your community

98 articles
📧 Email Delivery ReportingSee a full report on emails sent with status
📨 Postal Mail - Sending Physical LettersSend physical letters and certified mail directly from Vlge.
🛠️ Organize Admin ToolsMake finding your favorite tools easier

😁 Getting Setup

Features to help you get up and running on Vlge

🏷️ Setup: Tag ManagerEdit, Add, or delete tags for organizing your community data
🏘️ Setup: Community GroupsCreate and join community groups for committees and interests.
ACC/ARB Setup: Guidance ItemsYou can provide very specific guidance articles per project type
🌎 Website BuilderBuild your own community website with Vlge tools
🌎 Website Builder: Get StartedBuild your communities public facing page with Vlge Tools
🌎 Website Builder: Section TypesDetails on the available section types in the builder
🌎 Website Builder: Custom Domain SetupAdding your own domain name to your Vlge hosted website
🏠 Admin Guide: Setting up Community HomeYour community navigation includes a default Community Home
👥 Admin Guide: Managing RolesYou can assign permissions to Roles in the Admin
🧑‍🧑‍🧒‍🧒 Admin Guide: Adding/Managing UsersHow administrators can add, edit, and manage community member accounts.
🛠️ Admin Tools (Overview)Where to find key admin tools like Elections, Meeting Manager and more
🕶️ Admin Settings OverviewA walkthrough of key admin settings and locations
ACC/ARB: Options & SetupThere are multiple options to customize your ACC/ARB setup
ACC/ARB: Project TypesSetting up or Editing Project Types in the ACC/ARB form
Setup: Budget ImportVlge has a "magic import" feature allowing you to easily import your existing budget
💰 Financials: Chart of AccountsVlge has a set of default Accounts but you can add, edit or delete as you need
Resident Access RequestsResidents can request access to the community portal at your domain
Property/Lot Images (Google vs Custom)Vlge automatically adds an aerial view where available, but you can customize
📨 Inviting Your Members to VlgeHow to invite your community to create their accounts in the portal
📝 Custom Fields: Choose your ownFor both People and Properties, you can create your own custom fields.
👥 Entity Ownership: OverviewIn some cases, a property is owned by an entity and represented by individuals.
⚙️ Entity Rep Permissions ExplainedWhat each of the permissions of an Entity Rep means
🙋🏽 Designated Contact RoleOne of the roles you can use for a user in relation to a property
🙋🏽 Unit Relationship Roles Reference GuideHow each person is connected to a property (Lot/Unit)
🙋🏽 Profile Fields: Preferred NameWhere the preferred name is used in Vlge
🔑 Property Level User PermissionsThere are two specific permissions that can be set at a property level

💵 Financial Features (All Plans)

All things Financial and budget related

💰 Financial Section (Overview)A quick overview of where to find things in Financials
📓 Vendors: Vendor Roster & ManagementAdd all your vendors, pay vendors and run reports on where you've spent money.
👩🏽‍💻 Vendors: HOA Vendor Portal InviteWhat your vendors see when a link is generated for them
💰 Vendors: Paying Bills/InvoicesApproval workflows and Bill Pay in Vlge
🪄 Magic Imports - FinancialsUse our magic import tools to bring in historical data as you transition from your prior solution
📊 Financial ReportingRun reports quickly on Budgets, Income, Cash flow or a Balance Sheet
📊 Admin Guide: Financial ReportsHow to run and understand financial reports in Vlge.
$ Your Budget & FinancialsAn Overview of the available financial settings and configuration
Expense Reimbursement: ProcessingFor Boards to process any received expense reimbursements
📝 Financial: Asset Tracking (Overview)Log and Track assets from supplies to major capital assets
📝 Vendors: Invoice Approval WorkflowHow you receive, approve, and pay Vendor invoices
💰 Log a Payment ManuallyWhen you take a payment outside of the automated system, use this.
⛬ Importing Unit Ledger HistoryHow to bulk-import unit history for your community
💰 Waiving or Adjusting FeesSometimes you need to waive or void a late fee or fine (or other). Here's how.
💰 Fiscal Year: Setting your Fiscal YearAdjusting your fiscal year for accounting from Calendar to other
Imports: Unit Level Charge & Payment HistoryHow to bring in your prior history per unit
⚡️ Deleting Recent Financial ImportsTo "undo" a recent import follow these instructions
💰 Entering Manual DisbursementsFor those who use a modified accrual basis for accounting
Vendors: Creating a New BillCreating a bill for a Vendor directly in your portal
💰 Financial Imports: Opening LedgerHow to plan and execute your starting balance and accounting setup
🕑 Late Charges & Notice AutomationYou can create rules around sending notices for late notices
💰 Financials: GL Adjustments on ImportsFor auditing purposes, posted entries are locked but you can make a small change to the account posted
💰 Accepting Physical ChecksIf you wish to accept physical checks (mailed or in person) see this guide
📧 Receive Bills/Invoices by EmailYou can receive bills or invoices from 3rd parties by email
Financial Collections: Easy Attorney LettersFor sending accounts to collections
💰 Recurring Charges: Advanced ModeFor Vlge Pro users with Advanced Billing enabled
💰 Accounts in Collections: SettingsYou can disable payments for accounts in collections if needed
💳 Quickpay: Resident Invoices & PaymentResidents have the option to pay via QuickPay from an invoice
💰 Splitting Single Payment to Multiple PropertiesWhen one owner has multiple properties and sends a single payment
📝 Reserve Study FeatureYou can calculate and track reserve funding needs tied to Capital Assets
💰General Ledger: View & SearchYou can view your entire GL in Financial Dashboard
💳 Stripe: Updating Your AccountYou can update your bank or account settings in Stripe through Vlge
💰Billing: Set Unique Amounts per PropertyFor communities that have varying amounts per property | Vlge Pro
💰 Admin Settings: Auto-payYou can customize how auto-pay appears for your community
💰 Billing Settings: Charge TypesDefine your charge types and set billing policies for each
💰 Manual Payment RecordingYou can record payments in each property, or in a central page
💰 Manual Bank AccountsEntering transactions and historical data from non-connected accounts
💰 Accounting Basis in VlgeUnderstanding the implications and treatment of each method
💰 Stripe Payout DetailsHow to find your payouts and details about deposits
📝 Unit Payments ReportShow all payments over a period of time by type and Unit/Property