Sometimes a single check written to a vendor or other entity needs to be split between two categories or "Accounts" in the ledger.
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Manual Disbursements support one expense category per check. To put part of a payment in a second category, record the check once, then reclassify part of the expense with a separate journal entry.
Do not create two Manual Disbursements with the same check number and split amounts. The bank clears as one transaction, and only one disbursement can be matched to it.
Steps
Record the full disbursement
On Manual Disbursements, record the check for the full amount, using one expense category (usually the larger share or the primary category).Create a "reclass" Journal Entry
Open the General Ledger and find "Add Journal Entry" in the upper right - then create a new entry dated the same day as the check (or the period you want the split reflected in).
👉 Example: Check for $500 recorded to Landscaping; $200 should be Administrative Expenses.
Account | Debit | Credit |
Administrative Expenses | $200 |
|
Landscaping |
| $200 |
⚡️ Add Journal Entry Pop Up
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