💵 Financial Features (All Plans)
All things Financial and budget related
64 articles
- 🏦 Onboarding: Unit History & Bank ImportsWhy import order matters, how Vlge matches deposits to owner payments, the guards that stop double counting, and how to fix it when income looks wrong
- 📝 Reserve Study: Where the Reserve Balance Comes FromHow percent-funded picks its balance: mapped general ledger accounts by default, or a manual override with a recorded reason.
- 💰 Undeposited Funds (Manual Checks)Do you need an Undeposited Funds account, how it differs from the workflow toggle, and how to turn it on
- 💰 Financial Section (Overview)Map of the Financial Dashboard: Inbox, books, banking, billing, and reports
- 💰 Bank ReconciliationClose a bank statement against GL cash - going forward, not a replay of all history
- 💰 Opening Balances: Post Your Starting PositionHow to post the cutover journal entry in Import Tools
- 📓 Vendors: Vendor Roster & ManagementAdd all your vendors, pay vendors and run reports on where you've spent money.
- 👩🏽💻 Vendors: HOA Vendor Portal InviteWhat your vendors see when a link is generated for them
- Pay Bills: Vendor InvoicesAdd, approve, and pay vendor bills — plus vendor links and inbound invoice email.
- 🪄 Import Tools (Financials)Map of every financial importer - opening balances, unit ledger, bank, budgets, assets
- 📊 Admin Guide: Financial ReportsHow to run and understand financial reports in Vlge.
- $ Budgets in VlgeBuild or import a budget — and where it sits relative to the books
- Expense Reimbursement: ProcessingFor Boards to process any received expense reimbursements
- 📝 Financial: Asset Tracking (Overview)Log and Track assets from supplies to major capital assets
- 📝 Vendors: Invoice Approval WorkflowHow you receive, approve, and pay Vendor invoices
- 💰 Log a Payment Manually (On Property)When you take a payment outside of the automated system, you can log it on the property detail page
- ⛬ Importing Unit Ledger HistoryCSV how-to for per-unit charges and payments, including GL posting mode
- 💰 Waiving or Adjusting FeesSometimes you need to waive or void a late fee or fine (or other). Here's how.
- 💰 Fiscal Year: Setting your Fiscal YearAdjusting your fiscal year for accounting from Calendar to other
- ⚡️ Deleting Recent Financial ImportsTo "undo" a recent import follow these instructions
- 💰 Entering Manual DisbursementsFor those who use a modified accrual basis for accounting
- Vendors: Creating a New BillCreating a bill for a Vendor directly in your portal
- 💰 Financial Imports: Opening LedgerHow to plan and execute your starting balance and accounting setup
- 🕑 Late Charges & Notice AutomationYou can create rules around sending notices for late notices
- 💰 Financials: GL Adjustments on ImportsFor auditing purposes, posted entries are locked but you can make a small change to the account posted
- 💰 Accepting Physical ChecksIf you wish to accept physical checks (mailed or in person) see this guide
- 📧 Receive Bills/Invoices by EmailYou can receive bills or invoices from 3rd parties by email
- Financial Collections: Easy Attorney LettersFor sending accounts to collections
- 💰 Recurring Charges: Advanced ModeFor Vlge Pro users with Advanced Billing enabled
- 💰 Accounts in Collections: SettingsYou can disable payments for accounts in collections if needed
- 💳 Quickpay: Resident Invoices & PaymentResidents have the option to pay via QuickPay from an invoice
- 📝 Reserve Study FeatureYou can calculate and track reserve funding needs tied to Capital Assets
- 💰General Ledger: View & SearchYou can view your entire GL in Financial Dashboard
- 💳 Stripe: Updating Your AccountYou can update your bank or account settings in Stripe through Vlge
- 💰Billing: Set Unique Amounts per PropertyFor communities that have varying amounts per property | Vlge Pro
- 💰 Admin Settings: Auto-payYou can customize how auto-pay appears for your community
- 💰 Billing Settings: Charge TypesDefine your charge types and set billing policies for each
- 💰 Manual Bank AccountsEntering transactions and historical data from non-connected accounts
- 💰 Accounting Basis in VlgeUnderstanding the implications and treatment of each method
- 💰 Stripe Payout DetailsHow to find your payouts and details about deposits
- 📝 Unit Payments ReportShow all payments over a period of time by type and Unit/Property
- 📝 Delinquent Accounts - Send MailYou can use Automations or manually send letters to delinquent accounts
- 💰 Transactions: Manual AddWhile linked accounts (including Western Alliance) will automatically sync transactions, you can manually add one anytime as desired
- 💰 Autopay Report: Review EnrollmentsSee who is on autopay and manually trigger collections
- 💰 Transactions Page (Financial Dash)About the transactions page in Financial Dashboard
- 💰 Record a Single Payment ➡ Multiple LotsHow to effectively split one payment and apply it to multiple properties
- 💰 Admins: How Autopay WorksA detailed explanation of how Autopay works in Vlge
- 💰 Financial Inbox: Daily Action ItemsCategorize, match deposits, and clear items - not the same as bank reconciliation
- 💰 Delinquent Account Reporting/HandlingDelinquent accounts deserve focused attention. Read more here.
- 🧾 Check Stock Tracking (Paper Checks)Manage your paper checks for better auditing and accountability
- 💰 Bank Accounts: Managing AccountsHow to connect and manage Bank Accounts in Vlge
- 💰 Manual Disbursement: Split CategoriesHow to record a manual disbursement and split it between categories
- 💰 Billing Settings: Payment Application OrderWhen a payment is made, you can set the order in which funds are applied
- 💰 Categorizing TransactionsHow, when and where to categorize - an overview
- 💰 Stripe & WAB AccountingNuances related to cash-in-transit and how you account for it
- 💰 Payment Methods: OverviewAll about the various payment methods accepted in Vlge
- 💰 Financials: Importing Existing DataThree ways to bring books onto Vlge - and when to start bank reconciliation
- 🏦 About Western Alliance BankHelpful information about Western Alliance Bank
- 💰 Reclassify Income & Expenses in the General LedgerSometimes you may wish to reclassify a recorded income or expense line
- 💰 Accounting: Key Dates for fines & feesHow Accounting works related to fines and other fees
- 💰 Refunds: How Vlge HandlesAccounting Treatment and What Changes on the Account
- 💰 Billing Policies: Settings (Late fees, Interest etc)You can set Late Fees and interest as well as grace periods by charge type
- 💰 Pre-paids: Handling Accounting for Assessments Paid in AdvanceAssessments due in subsequent periods, but paid early can be accounted for appropriately using pre-paid liabilities
- 💰 Financial SettingsKey financial settings related to your operations