Note: Please contact support if you need this turned on for your organization
👉 Find the Manual Disbursements feature in the Financial Dashboard
👉 Record a disbursement manually wither by check, ACH, Wire etc.
How Clearing works
Path A — Auto-match from a connected bank feed
For orgs that have Plaid connected and picked a Bank (for future matching) in the record modal: when Plaid syncs a new transaction that matches (amount + approximate date window + maybe payee/reference heuristics), the system links them automatically:
ManualDisbursement.status→clearedManualDisbursement.clearedAt→ the bank transaction's post dateManualDisbursement.matchedPlaidTransactionId→ the Plaid transactionThe Plaid transaction gets
skipCategorization: trueand is pointed at the disbursement's existing journal entry, so it doesn't generate a second (duplicate) JE
Path B — Manual "Mark Cleared"
For orgs with no Plaid connection, or disbursements not tied to a connected bank (your exact scenario: "not linked to any bank account"), there will never be a bank feed to match against. Those users need a manual button:
User clicks Mark Cleared on the row
Picks a clear date (defaults to today, matches what they see on their bank statement)
Status flips to
cleared,clearedAtset, no JE change needed (the GL already reflects the expense and cash reduction — clearing is purely a reconciliation state change)