Depending on your organization and your state of operation, there may be a requirement to update and publish a reserve study regarding your preparedness for future expenditures on an annual basis. Vlge provides advanced framework for tracking and updating these funds, and the status of your long term assets.
Note: Requires Admin or Board access
👉 Steps to Run a Reserve Study
Go to Financial Dashboard → click the new Reserve Studies card
Create a reserve study (name it, set a study date, inflation rate, interest rate)
Click Sync Assets — this automatically pulls in all your capital assets that are flagged for reserve planning, and calculates their future replacement cost, annual funding need, and how consumed they are
See a funding health dashboard showing:
Current reserve balance vs. what it should be (fully funded target)
A funding rating: Weak / Fair / Strong / Overfunded
Annual reserve need across all components
Which components are due for replacement within 5 years
Click Activate to make a study the "official" version (the previous active study gets archived automatically)
Download a PDF report suitable for a board meeting — includes executive summary, funding overview, full component inventory, major expenditures coming up, and recommendations
See a 30-year projection table showing how the reserve fund grows or shrinks each year given current assumptions, and run "What If?" scenarios - e.g. "what happens if we increase contributions by $20k/year?"
Inputs:
Input the value of each Asset as well as its replacement year or total life + start date
Add the replacement cost today (or the investment needed to renew the asset at the end of life date). Example: Community-owned Roads - The roads would not be completely replaced but rather resurfaced or major replacement of sections. Enter the value of that major work not full replacement
Current reserve balance - Taken from the general ledger once you have mapped your reserve accounts in Reserve Activity Tracker → Settings. If you need a different figure (for example, a reserve CD not yet on the books), choose Manual override in the Reserve Profile panel and record why. See Where the Reserve Balance Comes From.
Interest and inflation assumptions
👉 Output will show the progress toward's funding as well as a 30-year outlook.
⭐️ Where the current reserve balance comes from
Under the Reserve Balance figure you will see one of three labels: From general ledger (mapped reserve accounts drive the number), Manual override (you typed the balance and recorded a reason), or Typed - GL not mapped / confirm GL accounts (Vlge is falling back to the typed value until reserve accounts are mapped and confirmed). The full walkthrough, including which accounts to map and how to remove an override, is in Reserve Study: Where the Reserve Balance Comes From.