π Note: Requires the Vlge Pro Plan
Setting up a meeting, whether for the Board or the community can involve a lot of separate admin steps. Then you have to take notes, archive, and share it (most often). Vlge makes setting up, running, and saving meetings super easy and intuitive.
Step 1: Create the meeting
Setup the basics. The time, the place, the name.
Step 2: Add the necessary details, documents and links
Share where the meeting is being held - physical or remote. Include key links and then share the recording afterwards (if remote). Use Topic Builder to engage the community or attendees and have them propose topics and collectively "vote them up or down" to establish the key focus areas for the community portion of the meeting.
π Remote Meetings
If you are meeting remote, you can use the Vlge Conferencing service and a Join Button will be provided in the meeting page for the community. You can also select and use your own meeting service if preferred.
π Use your own
π Meet in Person
π Offer Both
Step 3: Add key documents to the meeting
These will be made available to attendees, and stored for reference.
Step 4: Build the meeting agenda
Collaborate or do it all through one person (Board members can edit the Agenda). Attendees know what to expect and when.
Drag and Drop Agenda Items to create the order you prefer
Adjust the estimated time per item
Indicate per Item if it requires a motion and or vote to make sure Board members note the requirement on the final agenda and run the meeting accordingly.
Step 5: Share the Meeting Details link
π Below is a view of the Meeting Detail Page.
Helpful prompts (yellow) are visible by Board Members only (members whose roles are set as admin or Board members in your settings).
The View/Add topics button allows your members to submit topics and select which ones they want to hear about the most using the "up vote" (or down vote if enabled). Each meeting has its own hosted page with all critical details.
By selecting the Join VLGE Conferencing, you will start the meeting and join as a moderator (Board or admin) or a regular member depending on your role in the system. See Meeting Management help document for more details.
π Important: To enable the meeting link, publish the meeting.
βοΈ PRO TIP: Manage the Meeting Questions or Topics through "Topic Builder"
As the community posts topic and others "vote" it up, the most important rise to the top. "Downvotes" are options (not shown here). Read more about the Topic Builder tool HERE.
Topics are visible by selecting the Topics tab on the meeting detail page OR by clicking the "View/Add Topics" button below meeting details.
