The Elections Manager allows your community to conduct secure online elections and votes. From board elections to bylaw amendments, everything can be done digitally.
👉Visit Admin Tools → Elections (Vlge Pro Required)
Election Dashboard: See upcoming, previous or ongoing elections
Nominations: Run a nomination process to solicit candidates for an election
Quorum & Proxies: Set your community standards for these items
Voter Lists: Build specific lists for your community
Past Elections: Review prior history in elections
Election Settings: Establish voting weights by property or ownership %, set election governance items
Household Voting
For most HOA elections, one vote counts per property, not per person. Several people at the same address may still receive a ballot; the household setting decides how those ballots are counted.
Vlge supports three modes:
First Wins — The first person at that property to submit a ballot casts the official vote. Anyone else from the same property who tries later is told the household has already voted.
Last Wins — Later votes from the same property replace earlier ones. The last vote submitted before the deadline is the one that counts.
Individual — Each person votes on their own. Use this for surveys or non-binding polls where you want every person’s response, not one vote per property.
First Wins is the usual choice for binding HOA elections.
Entity-Owned Properties
When a property is owned by an LLC, trust, or other entity, people don’t get ballots just because they are listed as representatives. On each representative, there is a setting: "Can vote in elections".
Only representatives with "Can vote in elections" checked are added to the election and receive a ballot (by email and, when postal ballots are used, by mail).
Representatives without that setting do not receive a ballot.
Each person who does receive a ballot gets their own unique ballot link. Sharing that link is not recommended.
Ownership percentage does not decide who is mailed. A 10% owner and a 90% owner are treated the same for “who gets a ballot,” as long as their voting representative is marked accordingly.
More than one owning entity (for example, 50/50)
If Entity A and Entity B each own half of a property, and each has a representative with Can vote in elections checked:
Both representatives receive a ballot for that property.
Under First Wins or Last Wins, the property still contributes one counted vote. Two ballots does not mean two votes.
Under First Wins, whoever submits first locks in the property’s vote; the other person’s ballot will not count.
Under Last Wins, whoever submits last before the deadline determines the property’s vote.
If only one of the two entities has a voting representative, only that person receives a ballot for the property.
If neither entity has anyone marked Can vote in elections, that property will not have a voting contact on the election roll until someone is designated.
Practical tip for managers
If you want a single clear voter for a multi-entity property, leave Can vote in elections checked for only the representative who should receive the ballot. Household voting is a safety net so that even if more than one person is mailed, only one vote counts per property (when First Wins or Last Wins is on).
Individually Owned Properties
When people own a property in their own names (not through an entity), current owners associated with that property can be included on the election and receive ballots. Household voting still applies the same way: multiple owners may get ballots, but with First Wins or Last Wins only one vote counts for the property.
Voting Process for Residents (Electronic)
You’ll receive an email with a unique link to your ballot.
Click the link to open your ballot.
Review the candidates or options for each question.
Make your selections.
Submit your ballot.
You’ll see a confirmation with a Receipt ID — save it if you want to verify later.
If your community also mails paper ballot letters, those include a unique link for that voter as well. Use only your own link.
Vote Verification
Depending on the election settings, you may be able to confirm your vote was recorded:
Save your Receipt ID from the confirmation screen.
Open the election verification page.
Enter your Receipt ID.
View confirmation that your vote was recorded.
Who Can Vote?
Eligibility depends on how the property is owned and how the election is set up. In general, a voter must:
Be an active account (not deactivated)
Be tied to the property as a current owner, or as an entity representative marked Can vote in elections
Have a deliverable contact method for the ballot (email for electronic delivery; a mailing address when postal ballots are used)
Be included on that election’s voter list by the administrator
Being a representative of an owning entity is not enough by itself — Can vote in elections must be checked for that person.
Election Results
Results are usually available after the election closes. Your administrator controls when results are published.
🛟 Need more help? Just ask!