This is the current create flow for community elections in Vlge Pro. Household voting, entity representatives, paper ballots, and QR delivery are covered in the Advanced Guide.
Using Elections & Voting as a standalone product? See Elections & Voting (Standalone) instead.
Before you start
Vlge Pro is required. Turn on Election Manager under General Settings → Features.
Most communities now use the Election Builder (Ballot Items + a voting-weight profile). If Basics still shows Election Type (Board Election / Meeting Vote / Referendum), your organization is on the earlier wizard — the five steps are the same; the Ballot step uses Add Position instead of Ballot Items.
Have candidate names, measure text, and any attachments ready.
Confirm owners, entity representatives, and voting contacts are current.
Open the Elections Hub
Go to Admin Tools → Elections. The page title is Elections Hub.
Click New Election (opens the live wizard).
The wizard steps are Basics, Ballot, Voters, Notifications, and Review.
The Hub also has cards for Election Dashboard, Nominations, Quorum & Proxies, Voter Lists, Past Elections, and Election Settings.
Step 1 — Basics
Election title and optional Description (shown to voters).
Start and End date plus time. Times are hour or half-hour marks. Leave either empty to start or end the election manually later.
Optional: Automatically end when all voters have voted.
Voting weight configuration — pick a profile from Election Settings. Weights freeze when the voter roll is built and apply to every ballot item. The usual default is one vote per property.
Custom-by-property weights, Parcel ID rollups, and Ballot ID CSVs are documented in Voting weight configurations.
Step 2 — Ballot
Click to add a Ballot Item. There is no separate Election Type — one election can mix seats and questions.
Board position — elect one candidate (for example, President).
Board position (multiple seats) — elect several candidates to the same body.
Yes / No (policy or measure) — budget, bylaws, assessment, or other yes/no decision.
Multiple choice — binding question with custom options.
Opinion survey — non-binding; results are informational.
Add candidates or options, optional bios and attachments, write-ins (board seats), abstain, and option order. If you still see Add Position with Single Winner / Multiple Winners / Yes/No / Survey, that is the earlier Ballot step — same idea, older labels.
Add details to candidates or measures:
Step 3 — Voters
Enable household voting (one vote per address) is the usual setting. Every eligible owner still gets a ballot link; only one vote counts per property.
First Vote Counts — the first completed ballot locks the property. Others see that the household already voted.
Last Vote Counts — later ballots replace earlier ones for that property.
Who Can Vote (live elections):
Property Owners Only (recommended) — current individual owners, plus entity representatives marked can vote in elections.
All Members — every active member in the organization (use Edit Voters if you need to exclude people).
Saved Voter List — a list you already built under Elections → Voter Lists.
By Group — only members of the groups you select.
Renters are not automatically excluded unless you use Property Owners Only (or a list/group that omits them). A test election limits you to 5 voters so you can clone it to a live election later.
Step 4 — Notifications
Configure the initial ballot email (voters get a unique link — they should not share it).
Schedule reminders for people who have not voted.
Optional results notification when the election ends.
Step 5 — Review
Check the title, schedule, ballot items, voter count, and weight profile. Save a draft or create the election, then start it from the election page when you are ready to send ballots.
After it is live: view results, log paper ballots, or send voters to How to Vote.