🗳️ Creating Elections

This guide walks you through creating and managing elections in Vlge. (Vlge Pro Only). Advanced Guide Here

👉 Before You Start

Ensure "Elections" feature is enabled (General Settings - Platform Section)
Verify voter list is up to date
Confirm all residents have the Resident role and addresses
Have ballot content ready

👉Creating an Election

Go to Admin Tools → Elections
Click "New Election"
Follow the wizard

Step 1: Basic Details

Election name and description
Start and end dates
Voting Weight configuration (See Below)

Voting Weight Configuration:

The default configuration, which is one vote per property, is the most frequently used. However, Vlge supports more complex arrangements for voting weights by property or ownership percentage or aggregated ballots where some owners own multiple properties and want a simplified ballot.

Step 2: Ballot Positions (or Questions)

Add positions (races/questions)
Configure position type (Single Winner, Yes/No, etc.)
Add options/candidates with bios and any attachments
Set allow abstain and randomize order

Add details to any candidates or measures:

Step 3: Voters

Household Voting: Most HOA's have units/houses where the unit has more than one email. When it comes to voting though, only one vote is counted per member household or unit. For the best coverage and participation in an election, you can send the ballot email to all emails, but restrict the voting to one per address. The system naturally excludes "renters" who may have emails associated with a unit for purposes of neighborhood communications, but are not eligible to vote. Owners receive the ballot.

When more than one vote is cast per address, you can decide how that is handled.

First Vote Counts: Only the first vote per home is counted and remaining ballots are prevented from voting ("spoiled ballots")
Last Vote Counts: Only the last vote counts so any vote cast prior will be "spoiled"

A note on Entities: Some communities have multiple properties owned by entities rather than individuals. In those cases, you'll want to refer to the entity setup and the capability called "Can vote in elections". Only representatives of entities with this capability checkbox completed will receive a ballot

Step 4: Notifications

Configure initial ballot email
Set up reminders - Choose specific dates and times for scheduled email notifications to go out to voters who have not yet voted.
Configure results notification