Vendor bills are created, approved, and paid on Financial Dashboard → Pay Bills (page title Pay Bills — “Manage vendor invoices, approvals, and payments”).
This is not Financial Inbox (daily bank categorization) and not the WAB account page. If you pay through Western Alliance, see Bill Payment: Western Alliance Enabled.
Three ways a bill gets in
Add Bill on Pay Bills — Creating a New Bill.
Vendor email to
invoices@<your-subdomain>.vlge.io— Receive Bills by Email. New bills land on Pending Approval.Generate Vendor Link — the vendor uploads invoices (and W-9 / bank details) from their side.
Pay Bills tabs
Pending Approval, Approved, Paid, All Bills, Vendor Links
Toolbar: Add Bill, Generate Vendor Link, Payments
Vendor payment links
Create vendors first. On Pay Bills, generate a link and send it. Vendors already in the Vlge network add your association to their portal. New vendors complete their profile, upload the first invoice, and set a password to return later.
👉 Create your vendor list first, then select a Vendor to send a payment link
👉 Once you click generate link, you will see a link you can copy and send to your vendor.
Vendors will set up their payment preferences (or you can set it for them) and begin uploading invoices for payment.
🔎 What does the Vendor have to do?
👉 Vendors who are already in the Vlge network (servicing another HOA that uses Vlge) will receive the link you email to them, and be able to log in and add your account to their portal.
👉 Vendors who are not already working in Vlge, receive the link, complete there information, upload their first invoice (along with W9 and license if requested) and can then create their account (add a password) which allows them to log back in later and submit additional invoices.
Here is a view of what the Vendor will see when they complete their step 1 (adding bank account and W9).
